Chinese Academic Document Verification
The process of academic record and academic degree verification is split into two areas of responsibility:
1. The China Higher Education Student Information and Career Center (CHESICC) is responsible for the verification of all academic records.
2. The China Academic Degrees & Graduate Information Center will be responsible for the verification of academic degrees.
At present a large number of Chinese students and foreign educational institutions do not have an in depth understanding of the Chinese academic verification process. These directly influences and may delay the overseas study application process.
For the convenience of Chinese students wishing to study abroad, the Beijing Overseas Study Service Association (BOSSA) Academic Verification Center, which is an officially licensed agent of CHESICC, can directly assist students in the verification of academic documents.
In the past two years BOSSA has handled over 10, 000 academic documents. In the future we hope to establish long-lasting cooperation with foreign embassies and overseas schools, with the common goal of assisting Chinese students with their overseas study application.
China Higher Education Student Information and Career Center (CHESICC)
China Higher Education Student Website (CHSI)
In July, 2004 the Chinese education department introduced a new policy allowing the China Higher Education Student Information and Career Center to be responsible for the processing of online submitted academic documents for verification.
The China Higher Education Student Information and Career Center has established a comprehensive academic verification system and agent network which is outlined in detail on the China Higher Education Student Information Website (http://www.chsi.com.cn) (Chinese and English)
The academic verification system plays a very important role in the Chinese Higher Education sector. Every year over 10 000 000 students obtain higher education degrees. Academic verification aides in the standardization of student recruitment and improves the higher education management system as a whole. It reduces the appearance of false documents, promotes equality in education and strengthens the role of China in the sphere of international education.
Since 1991 the academic verification center has served as a central database for all China Higher Education information materials, including historical, school, admission, student status and other related documents.
The process of academic verification is strict and systematic. The main stages include: application, initial examination, second examination, cross-examination and the final issuing of verified documents. To ensure quality control different supervisors complete the separate stages. Every stage of the process is recorded within the system to ensure transparency and objectivity. The work of verification is also divided by sector, region and document type to ensure optimum efficiency. As a general rule applications are verified within 20 days of application.
In order to uphold a rigorous, fair, and authoritative verification procedure, the center has implemented the following standardized operation processes:
1.Verification process: Certified agents acting on behalf of CHSI provide online services including the processing of applications, examination, printing of reports within an integrated management system.
2.Verification authority: Verified documents are issued according to the standardized process outlined in the [Higher Education Academic Verification Electronic Registration Management Policy] of 2001. Documents are verified based on the matching of records held within the China Higher Education Database.
3.Verification report: Successfully verified documents are issued on special colored and numbered standardized templates [China Higher Education Academic Verification Report] to avoid fraudulent replication. Applicants whose documents do not pass the verification procedure are issued with a [Academic Document Examination Result Notification] report. If applicants do not agree with the outcome, they can request a second examination.
4.Online cross-check: “China Higher Education Student Website” is China’s only higher education academic check website. Documents are verified and cross-checked through this valuable database. Serial numbers issued with verification reports can be double-checked on this site to ensure validity.
This database covers all provinces throughout China, 40 licensed agents within China and other countries such as: Korea, Australia and Japan.
The forging of academic records is not a new problem.
BOSSA President Peng Sang stated the source of this problem can be attributed to the desire of students and more so parents to study at a prestigious and famous foreign university. Regardless of whether the university is suitable for the student, forging academic documents is way to satisfy this desire. Unfortunately, students who follow this unjust path to overseas study, usually have trouble completing their studies anyway. Choosing a suitable university that matches the student’s academic ability could help reduce the practice of forging documents.
The Tuesday, May 12th 2015, signing of the Study Abroad Academic Record Verification Memorandum included organizations and representatives of:
- ICEF GmBH China Supervisor An Hui Sheng
- New Oriental Study Abroad Market Supervisor Li Jun
- Edu-Global International General Manager Chen Yuan
- BOSSA President Peng Sang
- Shiny Way International Vice-Chairman Hai Ri
- EIC Education Group Beijing Supervisor Gong Bo
- Aoji Education Project Management Centre Supervisor Li Shu
- Aoji Education Project Management Centre Supervisor Bian wei
- BOSSA Academic Record Verification Centre Director Charlie Zhao
These organizations voluntarily pledged to uphold honest principles when verifying student academic documents.
Academic documents include secondary and tertiary records.
BOSSA Authentication Centre was established in March 2014 and began operations in August 2014.
To this date the centre has verified academic documents of more than 5,000 students.
The centre caters for students travelling to the USA, England, Canada, Australia, France, Holland, Germany, Italy, Korea, Japan and Malaysia.
Bogus colleges and qualifications: is supervision lax?
University World News
Other instances have frequently come to light of a student’s personal statement being written by recruitment agents on behalf of students, which contain exaggerations or blatant untruths, as well as bogus qualifications.
“Our association and its members strongly oppose this dishonest behaviour,” said Sang, “We would like to place future emphasis on the verification and authentication of students’ academic documents. BOSSA and the majority of our agency members recently signed a study abroad academic verification memorandum pledging to combat this issue,” he said.
About the BOSSA Authentication Center
The MOE (the Chinese Ministry of Education) wants to ensure complete authenticity of Chinese applicants and prevent fraudulent documentation which has arisen as a major problem with foreign institutions. In order to address this issue, particular countries such as France, Korea, Japan, Italy and many American institutions now require all student documents to be legally verified by the MOE before they are permitted to be granted student visas.
In the process of Chinese students applying for studying abroad, verification of education documents which includes the previously earned degree, diploma, certificate, transcripts and other documents, issued by Chinese Ministry of Education, has become a tide and required by majority of education institutions across the world. Nevertheless, the difference with other countries is that every Chinese student has two certificates of both degree and diplomas. Moreover, verification of the two different types of certificates is managed by two different departments of the MOE, which in return makes the verification of such important documents more complex and time consuming.
To assist this effort, the BOSSA Authentication Center was founded in March 2014 in order to help Chinese students ease the process of verification. After obtaining legal authorization from both the two assigned organizations of the MOE, China Higher Education Student Information and Career Center (CHESICC) and China Academic Degrees & Graduate Education Development Center (CDGDC), BOSSA Authentication Center is equipped as all-inclusive center for accepting applications of Chinese students for academic verification on behalf the MOE. In October 2014, BOSSA was granted permission to translate documents into English to facilitate the MOE.
All the verification reports are securely posted with special seals and notarization from the Ministry of Education.
Chinese Qualifications Verification
Supporting Organization: 教育部学位与研究生教育发展,
China Academic Degrees and Graduate Education Development Center, http://www.chinadegrees.cn/cqva/report/query